Visa applications take time. Participants requiring a visa are recommended to apply at least 1-2 months prior to their planned departure to Amsterdam. Dutch embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other Schengen countries. You cannot appeal against the rejection of a visa application, neither can the European Congress of Immunology intervene on your behalf in case of a rejection or to speed up the procedure.
Regulations and information
The Netherlands is part of the Schengen Zone. In some cases you need a visa, application for which can be made at the Dutch Diplomatic and Consular Representations in your country of residence.
All foreigners intending to enter the Netherlands must provide the documentation required to justify the reasons and duration of their stay as well as, in some prescribed cases, the availability of adequate economic means and lodging. In case you need a visa, the application for it can be made at the Dutch Diplomatic and Consular Representations in your country of residence
If you do require a visa for your entry to the Netherlands (please see the top of the page for more information), the congress office can issue letters of invitation. For security reasons, letters of invitation can only be sent to bona fide individuals who have registered for the 2018 conference. A link to an application form for visa is given at the end of the conference registration form. You will be asked to indicate
- Your full name (first name, middle initial, family name)
- Date of birth
- Passport number
- Control number of your abstract (if applicable)
As part of a Schengen visa application, individuals must have travel-health insurance for the duration of their stay in the Schengen zone. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible Schengen embassy/consulate for a list of approved insurers available in their country.
Individuals must have insurance for their entire stay in the Schengen zone and therefore are encouraged to ensure and pay for the correct number of days. The Schengen visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.
The ECI cannot assume any liability regarding the complete- and correctness of the information given on this page. Please contact your local Dutch embassy for more information.