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Data Protection Policy

Data protection and usage of contact details

Personal data
The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us.The WMA GmbH will collect and store all personal data for the preparation and execution of the European Congress of Immunology 2018 (ECI 2018). In accordance with data protection and other applicable laws, sensitive data will be deleted after the conference, whereas personal data, payment history and correspondence will be stored for the period prescribed by law (currently 7 years). As a rule the WMA GmbH will not store any credit card data. In order to facilitate border entry and visa applications, the organiser will share contact details of concerned delegates with Dutch immigration authorities, only if required by the authorities.

Further use of your data:

Newsletters
Your consent provided, the organiser will contact you with regular newsletters ahead and during the meeting (e.g. ‘Daily News’, information on the availability of the conference app), with an invitation to complete a post conference survey after the conference, as well as with annoucements of future ECI conferences. You may unsubscribe of these mailings at any time, this will not affect official correspondence from the conference secretariat.

Emailings on behalf of third parties
Consent provided, the organiser periodically performs e-mailings to delegates on behalf of third parties regarding activities at the conference or other communications, which may be of interest to professionals in the field (e.g. information on satellite symposia). Email contact details of delegates will not be passed on to third parties in this context. You may unsubscribe of these e-mailings at any time, this will not affect official correspondence from the conference secretariat.

Lead retrieval system
A number of exhibitors will be using a lead retrieval system linked to the participant data base and may ask you to scan your badge in order to obtain your contact information (‘replacing a business card swap’). This information contains postal address, email and phone number as provided during the registration process. The organisers ask for your permission to pass on the data to the exhibitor during registration. Please note that, should you opt-out at the time of registration, but agree to have your badge scanned during the conference, this consent will overrule the original opt-out.
Obviously the scanning of your badge should always happen on a volountary basis. Please do report any misuse of the scanning device to the exhibition management.