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Regular Abstract submission is CLOSED!

Thank you to all who have submitted their paper. Notifications about abstract acceptance have been sent out May 30, 2018. Please contact us at eci2018@medacad.org in case you did not receive any notification.

 

LATE Abstract submission is now OPEN!

If you have missed the regular abstract submission deadline or have some late breaking research that should be included in the scientific program, please use the opportunity to submit a late abstract.

DEADLINE: July 8, 2018, 24:00 CET

 


GENERAL GUIDELINES

  • You may be the presenting author of any number of abstracts.
  • All accepted submissions will either be presented as posters or as oral presentations.
  • All abstracts have to be submitted in English.
  • If applicable, information on grants and fellowships must be included at the end of the abstract text.
  • There is no fee for abstract submission but presenting authors must be registered participants of the congress.
  • During abstract submission, a selection of track, subtopic and keywords will be required. Please find a complete overview here.
  • Application for travel grants are closed and are not possible for late abstract submitters.

ABSTRACT FORMAT

Please have a look at this EXAMPLE ABSTRACT which demonstrates all important formal aspects.

  • The text must not exceed 250 words, excluding title and authors.
  • Ideally the usual structure of a scientific abstract (Introduction - Methods - Results - Conclusion) is applied. However, a free structure is also allowed.
  • Graphics, pictures and tables are not alllowed.
  • A maximum of 3 institutions per author is allowed.
  • Please ensure that your abstract does not contain spelling, grammatical or scientific errors, as it will be reproduced exactly as submitted.

Before you get started ...

  • Type your abstract in a common Word Processor (e.g. MS Word). Please save a copy of the file with the abstract text only (no title or authors). This file can then be used for a "file upload" (most convenient way of submission). The upload feature supports and converts tables within the document. Special characters are widely supported.
  • Alternatively, you also might copy and paste your content, using the "Enter Abstract Text" button.

First Time Users:

  1. When entering the submission page, hit "Click here to create a new user account" on the left side of the page.
  2. In case you have submitted an abstract at a previous meeting using the OASIS submission system, your login data are still valid. In this case, please login with your login and password on the right side of the page ("returning users"). In case you cannot retrieve your access data, please use the "forgot password" option.
  3. In the welcome area you will see the link "Abstracts" in a grey frame. Click on "New Submission". Follow the step by step instructions for submission.
  4. Eventually, you will see a summary of your submission in the last step ("Review my work"), which you may print. Your abstract should now have a green "completed" icon in the  welcome area.

Returning users, continuing an aborted submission or editing an abstract already submitted:

  1. Log in with the username and password that you received when creating the account.
  2. Locate the abstract in "Abstracts" and click on the displayed abstract title to make changes or complete the abstract.
  3. Continue your submission or click on the desired menu item on the left side of the page.
  4. Changes can be made until the submission deadline.

Returning users, submitting another abstract:

  1. Log in with the username and password that you received when creating the account.
  2. Locate "Abstracts" and click on "Submit an abstract".
  3. Carefully follow the step-by-step instructions.

SUBMIT YOUR ABSTRACTS IN 8 STEPS


Step 1: TITLE

  • In the title, please use capital letters ONLY where necessary (e.g. 'Detection of two novel large mutations in SLC7A9 by semi-quantitative fluorescent multiplex PCR'). Please DO NOT format the title in bold, DO NOT underline and use italics only where necessary.

Step 2: TRACK & SUBTOPIC

  • Please select the track and subtopic that you think relates most to your abstract (required).
  • If you wish, you can choose one alternative track and subtopic (optional).
  • Please see an overview of tracks and subtopics here.

Step 3: KEYWORDS

  • Please select up to 5 keywords (3 required) from the keyword list, ordered by your preferred allocation (required).
  • Please see the complete keyword list here.

Step 4: PRESENTATION PREFERENCE

  • All accepted submissions will either be presented as posters or as oral presentations. Please indicate your preference in this step.

Step 5: AUTHORS

  • A maximum of 25 authors is allowed.
  • A maximum of 3 institutions per author is allowed.
  • The order as well as the name of the presenting author can be edited during the submission process.
  • Disclosure Information: In order to help readers form their own judgments of potential bias in published abstracts, presenting authors are asked to declare any conflict of interest and in particular competing financial interests. Payments by the industry of up to EUR 10.000.- (or equivalent value in-kind) per year per entity are considered "modest". Payments above EUR 10.000.- per year are considered "significant". If you have nothing to disclose, check the adequate box. If you have a disclosure to make, first select the relationship in the grid, then click on "Add Company" in the respective column (modest or significant) to enter the name of the entity.

Step 6: ABSTRACT TEXT

  • The text cannot exceed 250 words, excluding title and authors. A minimum of 100 words is required.
  • Graphics, tables or pictures are allowed.
  • The text may be uploaded (from a Word document) not containing title and authors. Alternatively it may be typed in (or copy/pasted from an existing document).
  • Special characters are widely supported.
  • Support: Enter the source(s) of contributed support and/or grant numbers at the end of the abstract text section.

Step 7: SUMMARY

  • The summary page will display all information related to your abstract.
  • Please make sure you print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.
  • If you choose to delete the submission, this can be made here. Please note that you will be able to retrieve deleted submissions. 

Acceptance and Selection of Abstracts

  • All submitted abstracts will be reviewed by the Scientific Programme Committee after the submission deadline. Authors will be notified on acceptance and presentation modalities in due course.

TECHNICAL GUIDELINES

Browser Issues

  • For optimum results when using the Online Submission System, it is recommended that you use Internet Explorer 7.0 or higher for Windows. For Macintosh users we recommend Safari 3.0 or higher for Mac OS 10.4. or higher. 
  • Submission is perfectly possible with other browsers as well, but some advanced functions are possible only with the above.
  • Please note that you must also have JavaScript and Cookies enabled in your browser preferences in order for the system to function properly. Instructions to enable cookies are given on the login page.
  • A list of compatible browsers is given on the login page.

Account Management - Personal Information - Password

  • Please create only one account per submitting author. The system stores your information. If you choose to submit more than one abstract you will not need to create another account. See "Returning users".
  • After you created the account, the system will display a password and username that will allow you to return and edit, delete or withdraw your abstract at a later stage.
  • Personal information can be edited if necessary by clicking on "Profile" (e.g. in case of an address change).
  • Attention: All correspondence regarding the acceptance of your abstract will be emailed to the email-address given by you in the "author section". Please provide a working email address.

Corrections - Amendments

  • The title of your abstract is displayed in the Welcome Area, together with the information on whether the submission is complete or incomplete. To edit the abstract, simply click on the title step.
  • Changes and editing can be made until the deadline of July 8, 2018, 24:00 CET. In case of a mistake during the submission, it is not necessary to submit a "new abstract". Click on the step to be amended and make the correction.
  • Aborted submissions can be picked up and completed at a later stage. Authors are able to login and to select the incomplete abstract in order to continue the submission until the deadline.
  • The submission system stores the information in "real time". The moment you reach the Summary within the submission process and the system tells you "This submission is complete" your abstract is completed and has been received. However you will still be able to come back and make modifications until the deadline.
  • Please make sure you print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.

Support

  • For support during the submission process, please send an email to eci2018@medacad.org or call +43 1 405 13 83 13 between 9.00-17.00 hrs CET.